Conference Venue Event Planning Services

Event Management and Coordination

Corporate event planning is best handled by the Event Manager. The major function of the Event Manager is to gather all event information and disseminate that information to the Operating Departments. Some of these departments include audio-visual, electrical, telecommunications, technical, housekeeping, food & beverage, security, and the event staff.

Audio Visual

Everlast Productions is the preferred supplier of AV equipment and service in the Fort Lauderdale Convention Center. Everlast Productions is one of the world's largest meeting and planning services company with an inventory of over 100 million dollars in state of the art gear. The professional, on-site manager offers complete assistance in planning the presentation and designing a program to fit the budget.

Electric and Utilities

Electrical and utility services are offered exclusively through the Fort Lauderdale Convention Center. Edlen Electrical Exhibition Services, Inc., stands ready to provide show management and exhibitors the finest service and equipment available.

Telecommunications / Internet

The Telecommunications Department provides exclusive services that can be tailored to meet specific show management and exhibitor needs. The Meeting Facility can provide Internet connectivity at high speeds (T-1) through CCLD. All meeting rooms and ballrooms are equipped with Ethernet connection and capabilities. The Exhibit Hall has the same capabilities through wireless technology. Show management telephones are installed and billed per order specifications. The Event Manager will provide order forms for inclusion in the exhibitor kits.

Equipment Inventory and Rental

The prevailing rates for rental equipment are available on a separate rate schedule. All Conference Venue equipment will be setup and operated by authorized Center personnel. Equipment is available as inventory permits.

Event Cleaning

The Convention Facility will be provided to the Licensee in "clean" condition. During the event, the Center's Housekeeping Department will maintain all public common areas such as lobbies, hallways, restrooms and meeting rooms except when said areas are utilized as exhibition space.

Food and Beverage

The Center maintains an exclusive Food and Beverage Department operated by SAVOR. The Food and Beverage Department is prepared to offer the finest quality products and service for all Florida Corporate Events.

Security

These Florida Conference Facilities maintain exclusive in-house security. The Building Security Staff maintains 24-hour security coverage for the Center's perimeter areas, internal corridors and life safety alarm system. Building Security Staff will also secure exterior and interior access doors as well as monitor internal traffic flow.

Event Staff

The Florida Corporate Event Staff is provided exclusively by Accurate Event Services. The Event Manager can help with the setup of their services.  Services include show and overnight event staff, badge checkers, ticket takers, coat & luggage check, etc. Event Staff are required for all events during move-in, event, and move-out hours. These costs are in addition to the rental agreement. An Accurate Event Services representative will be in contact to develop a comprehensive, cost effective event personnel plan. Minimal staffing will be at the discretion of our Fort Lauderdale Convention Center Management as deemed appropriate after carefully considering the nature and character of the event. All financial and contractual arrangements for event personnel will be handled directly with Accurate Event Services.

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Convention Center Advertising

The Greater Ft. Lauderdale/Broward County Convention Center is pleased to introduce their new advertising partner, Spot Focus. Spot Focus owns and operates the largest network of digital and static media for convention centers in the United States. This has allowed them to develop partnerships with convention facilities, exhibitors, show management and select third party advertisers. As part of this new relationship and their ongoing commitment to provide the latest technology, they have installed new equipment at the Fort Lauderdale Convention Center.

Each of the new high-definition dynamic Digital Displays consists of three contiguous 50” plasma panels. Two of the digital displays are located in the Atrium Lobby and greet attendees the moment they enter the convention center. The third system is located in the Lobby of the entrances to Exhibit Halls B and C, which is also strategically aligned with a main entrance into the building. The 12’ display is located next to the Coffee Kiosk. This provides an advertising opportunity for local businesses via static ad placement or as part of a touch-screen system. It is here that patrons can find information about the destination, such as restaurants, local attractions, and shopping near the conference facility.

Spot Focus designs, builds, and integrates all the necessary display components, computer hardware and software required to deliver and operate a full service digital display advertising program. They utilize plasma, LCD and LED technology inside and outside of convention centers. Spot Focus also equips conference facilities with a complete on-site, digital advertising solution. They provide the equipment, promote the system to show managers, and have a full service graphic design team that develops and produces dynamic messages. They can display graphics, video, animation, photos and text.

What this partnership means for Ft. Lauderdale Convention Center clients is that Spot Focus and their graphic design team can create a custom visual program that will display scheduled information regarding your show, or highlight your sponsors and exhibitors throughout your event.

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Top 10 Suggestions For Making Your Event A Success

10. Make sure the conference venue parking is close and explained on the invitation or confirmation notice.  People are more forgiving when they know exactly what to expect.  If parking isn't included in the price of the event, then explain the situation in advance.

9. Make sure the registration desk at the meeting facility is organized. Remember to organize badges alphabetically by last name, keep the area clean and have a helpful staff ready to accommodate walk-ins, misspelled names and other potential issues.

8. Make sure the registration desk has a wastebasket. Convention center attendees can quickly clutter a registration desk if none is present. 

7. Make sure to use appropriate badges.  Unless an event is extremely casual, don't use stick-on, write-on badges.  Print them in advance and use large type. Spell all names correctly, and proof them at least twice.

6. Make sure your convention center has directional signage throughout its premises. Make sure it’s easy for attendees to find where they’re going.  If not, then they might just give up and go home.

5. Make sure there is an agenda available.  People want to know what's happening and when.  Display the agenda by printing it and placing it on each seat or table at the conference venue.

4. Make sure the physical needs of your attendees are not ignored.  Restrooms should be close by and there should be coffee if it's a morning corporate event. Make sure there is also enough water for everyone.

3. Make sure a reminder was sent. Email, Twitter and/or Facebook reminders should be sent a week before the event.

2. Make sure the speaker or entertainment is not late to the conference venue. Arrival times and A/V support should be planned well in advance. 

1. Make sure the A/V system has been tested. Rehearsal is key. If a cable, laptop, projector or other technical aspect ruins a presentation, it will be remembered for months to come. Make sure there is a technical professional present at the event to handle any A/V issues.

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Food & Beverage Convention Center Services

Whether it’s a sit-down banquet for a gala affair, elegant hors d'oeuvres, hot dogs and sodas or a cappuccino and croissant sold from a portable cart to convention attendees, SAVOR satisfies! SAVOR, our creative team of food and beverage professionals at the Greater Fort Lauderdale/Broward County Convention Center, follows sustainable practices in the kitchen, from energy-efficient food preparation, non-toxic cleaning, recycling, and water conservation to purchasing locally produced food and beverages whenever possible.  Donations are made to local food banks when appropriate and all other organic waste is disposed of in the “Digester,” which means virtually “zero” organic waste is disposed of in landfills.

SAVOR is an industry leader in introducing green standards and programs to public meeting facilities. As the food and beverage provider, we have worked closely with the community to develop environmentally friendly options.

SAVOR also integrates farm-to-table initiatives into all of our operations. We purchase our fruits and vegetables through Farm Fresh Produce, a company that sources local farms. This not only assures our conference facility customers of the freshest and most naturally flavorful ingredients, it allows us to help the local economy by supporting regional growers.

Initiatives aimed at minimizing our carbon footprint include banning polystyrene foam products from the facility, purchasing locally produced and sustainably raised products, sourcing sustainable seafood, using non-petroleum-based products, and recycling.

Together, the Broward County Convention Center and SAVOR offer a broad menu of services tailored specifically for the needs of our clients. We have extensive experience catering every type of occasion, from cocktail receptions and buffets to trade show exhibitor entertaining and large sit-down dinners.

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Florida Conference Facilities

The award-winning Greater Ft. Lauderdale/Broward County Convention Center is America’s premiere conference facility. The 600,000 square foot center is architecturally designed to take advantage of our waterfront setting, highlighted by a wall of glass that runs along the entire eastern side of the building.  The centerpiece is a three-level glass atrium with a skylight that provides abundant natural light and looks out on a 1.3 acre fountain plaza, all while taking in the scenic Intracoastal Waterway.  Our meeting facilities are the perfect place to host any type of event.

The size and layout of the Florida conference center make it possible to host multiple clients at the same time or to dedicate our entire square footage to one large event.  Our flexible space consists of four exhibit halls, 2 ballrooms and 31 meeting rooms that can be configured in a variety of ways to meet the needs of any group.  A 2,500-space parking garage is connected to the center via two enclosed, air-conditioned skywalks, located at the north and south ends of the building.

Location is still another reason why you should choose the Fort Lauderdale Convention Center as the site for your corporate events.  The building is a 5-minute drive from the airport, close to Port Everglades and is within walking distance to some of Fort Lauderdale’s most beautiful hotels.  Some of the activities you can enjoy during your free time while attending an event at the convention center include golf and water sports.  Or, you can “cruise” the area via the unique Water Taxi as it takes you around the many canals, creeks and rivers that make up the Intracoastal Waterway, with stops along the way.  Best of all, the city’s most famous natural attraction, its Blue Wave beach, is less than 1 mile away from the center.  Add all of this to Fort Lauderdale’s gorgeous year-round weather and you have the ideal conference facilities.

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Florida Convention Center Services

The Greater Ft. Lauderdale/Broward County Convention Center is committed to providing the latest in technology for Florida conference facilities.


Our audiovisual, electric, telecommunication, Internet, air, water, video conferencing and cafe services are state-of-the-art.

Audio Visual Services

The preferred in-house provider of audiovisual convention center services at the Broward County Convention Center is Everlast Productions.  Everlast is a full service professional dealer. They represent many major manufacturers of audiovisual products and they provide expertise in equipment rental, show services, equipment sales, equipment installation and design and engineering services.

Electric Services

The exclusive in-house provider of electrical and compressed air & water services at the Fort Lauderdale Convention Center is Edlen Electric.  For more than 35 years, Edlen has specialized in providing unsurpassed electrical services to the trade show, convention and special event industry. This expertise is the reason more show organizers, decorators and facility managers choose Edlen to provide efficient and affordable power solutions to their events.

Telecommunications Services

Telecommunications service is exclusive within our conference facilities. It is provided by in-house personnel and we offer a variety of choices. We can provide analog and digital phone lines. Phones that can be rented include single-line sets, speakerphones, cordless phones or multi-line digital sets with caller I.D. Our data network includes fiber-optic, Cat 5 and Cat 6 infrastructure, T-1's and ISDN lines. Phone hookups can be provided in all meeting rooms, exhibit halls and ballrooms. We also offer a variety of features, including call waiting and 3-way conference calling. We have 2 carriers with interior cell sites installed, AT&T and Sprint. Our phone system is handled by CCLD, Inc.

Internet Access Services

CCLD (Convention Center Long Distance) is our exclusive Internet provider. The high capacity fiber network throughout our conference facilities makes possible high-speed Internet access, custom VLAN applications, secure networks, video conferencing, and wireless Internet hotspots. As professionals, they will provide innovative technology solutions that enable you to have a successful event at our Florida meeting facilities.

Air And Water Services

Edlen Electric also is the exclusive in-house provider of compressed air and water services at the Broward County Convention Center. They are the largest independent temporary utility contractor in the country and are committed to providing the same exceptional service our clients have experienced when they have ordered their electrical hookups through Edlen. This attention to customer service is evidenced by their continued growth over the past 33 years.

Video Conferencing Services

The Greater Ft. Lauderdale/Broward County Convention Center has an ongoing commitment to providing the latest in technological services. To that end, we are pleased to offer our clients the capability of setting up a video conference. Our convention facility can provide this service in all of our meeting rooms, exhibit halls and ballrooms. Video conferencing is established through either a T1 line or an ISDN line.

Cyber Cafe Services

Part of the $34 million expansion to our convention and meeting facility, the Breezin' Java/Cyber Cafe is the perfect spot to access your email or surf the web while having a bite to eat. The cafe offers 8 permanent terminals and at least 8 more plug-in table locations for laptops. Designed to convey the tropical environment of South Florida through the use of artwork and the cypress floor, the café features Starbuck's coffees, as well as specialty foods & beverages and our television monitors feature CNN/MSNBC news.

Our conference venue technical service team is able to provide you with the latest in technology to ensure your conference or event runs as smoothly as possible. Our convention center is waiting for your event.

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The Greater Ft.Lauderdale/Broward County Convention Center

The Greater Ft.Lauderdale/Broward County Convention Center is the country’s premiere waterfront conference facility. The 600,000 square foot center is architecturally designed to take advantage of its waterfront setting, highlighted by a wall of glass that runs along the entire eastern side of the building. These conference facilities are the perfect place to host any type of event.

The size and layout of the convention center makes it possible to host multiple clients at the same time or to dedicate the entire square footage to one large event.  The flexible space consists of four exhibit halls, 2 ballrooms and 31 meeting rooms that can be configured in a variety of ways to meet the needs of any group.  A 2,500-space parking garage is connected to the center via two enclosed, air-conditioned skywalks, located at the north and south ends of the building.

The award-winning food and beverage service at the Fort Lauderdale Convention Center is second to none.  The extensive menu gives you a variety of choices, whether you’re looking for a box lunch, a buffet, a coffee break, an elegant catered banquet or anything in between. Once you have tasted the culinary delights, you will know why it became the first conference facility to be awarded the prestigious Confrerie de la Chaines des Rotisseurs award.

Location is still another reason why you should choose the Fort Lauderdale Convention Center as the site for your next event.  The building is a 5-minute drive from the airport, close to Port Everglades and is within walking distance to many Fort Lauderdale convention center hotels. Add all of this to Fort Lauderdale’s gorgeous year-round weather and you have the ideal conference venue.

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