Tuesday, October 29, 2013

Florida Convention Center Services

The Greater Fort Lauderdale/Broward County Convention Center is proud to be the conference facility that meeting planners love. Hosting more than 5 million guests and 5,500 meetings since opening its doors in 1991, this Convention Center consistently exceeds guest and meeting planner expectations for five-star food service, state-of the-art technology, and outstanding service in a modern, eco-friendly facility.

Audio Visual Services

The preferred in-house provider of audio visual services at our Florida conference venue is Everlast Productions. Everlast Productions is a full service audio visual production partner. From exhibitor needs, informal banquet functions, to corporate presentations, Everlast Productions will personalize every detail to redefine expectations from start to finish. The creative team can design a presentation or program for any budget to make your event worthy of a standing ovation. Everlast Productions is dedicated to staying on the cutting edge of technology to better serve our clients in all aspects of the production process.

Event Security

Our conference center knows that security and safety for attendees and exhibitors are of great importance. Allied Barton maintains on-site building security 24-hours-a-day, seven days a week.

AlliedBarton is the largest American-owned security officers services company. For more than 50 years, AlliedBarton has been the recognized security industry leader. They have pioneered many security standards used to keep businesses and communities safe. They take security very seriously. No matter where they serve, AlliedBarton strives to be the most responsive security services firm in the industry.

Internet & Telecom

CCLD Networks is a proud partner with the Greater Fort Lauderdale/Broward County Convention Center. CCLD Networks has provided service to thousands of events in the convention and hospitality industry throughout the last three decades and we understand the importance of technology for each event. CCLD Networks is on-site at our Florida convention center and has the experience and expertise to ensure your technology services function seamlessly during your time in south Florida.

Throughout the year, on a day-to-day basis, CCLD Networks builds up and tears down custom data networks for the Fort Lauderdale Convention Center’s various customers. Sometimes, this is as simple as a hard-wired Internet connection, others times it requires the design, engineering and configuration of private, secure networks for our customers. As each and every event differs in their setup, requirements and use of our network, CCLD Networks’ Event Technology Managers work hand-in-hand with our customers in designing, engineering and building out custom networks.

Utilities

Edlen Electrical Exhibition Services is the nation’s largest independent utility contractor and the exclusive partner at our convention and meeting facility for utilities services: electric, water, & compressed air. Since 1975, Edlen Electrical Exhibition Services specializes in providing unsurpassed electrical service to the trade shows, conventions and the special event industry – servicing over 4,000 events annually at 245 venues nationwide. Their expertise and customer service are the reasons show organizers, decorators and facility managers select Edlen to provide efficient and affordable power solutions.

Accommodations

When it comes to Fort Lauderdale convention center hotels, one size does not fit all. That's why the Greater Fort Lauderdale Convention & Visitors Bureau is pleased to offer meeting planners the Lauderdale Convention Collection, a partnership with six upscale hotels located within a short distance of the Broward County Convention Center that provides large organizations requiring up to 2,700 rooms with a unified convention experience and one-stop planning assistance.

The six frontline luxury hotels participating in the Collection include the Hilton Fort Lauderdale Marina, Hyatt Regency Pier Sixty-Six, Harbor Beach Marriott Resort & Spa, Renaissance Fort Lauderdale Cruise Port Hotel, Sheraton Fort Lauderdale Beach Hotel, and Fort Lauderdale Embassy Suites. Additional outstanding properties are available if meeting needs exceed the initial room package.

These accommodations and services will ensure that your next event is an unforgettable success.

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Tuesday, October 1, 2013

Event Planning Suggestions at Florida Conference Facilities

At the Greater Fort Lauderdale Convention Center, our goal is to provide you with the highest levels of service and personal attention. The resources of our Florida event planning services department will be available to you throughout your event planning and implementation stages, but we would like to offer some suggestions below so you can stay on track with what we consider to be the 14 most important items in planning your event.

Item #1: Three Contracts Mailed and Three Signed Contracts Returned with a Deposit
Deadline: 30 Days After Mailing

Item #2: Executed Contract is Mailed to Client When Deposit and Signed Contracts are Returned
Deadline: 1 Week Later

Item #3: Review the Event Planning Guide
Deadline: Pre-Planning Stage

Item #4: Select Service Contractor (Decorator)
Deadline: Pre-Planning Stage

Item #5: Submit 6 Floor Plans to Event Manager
Deadline: Prior to Lease of Exhibit Space

Item #6: Final Rental Deposit
Deadline: 2 Months Prior to Event

Item #7: Submit Meeting Room/Ballroom Specs to Event Manager
Deadline: 2 Months Prior to Event

Item #8: Request Order Forms for Exhibitor Kits (Electrical, Air/Water, Telephone, Internet, Audio-Visual)
Deadline: Prior to Mailing of Exhibit Kits

Item #9: Receive Event Estimate from Event Manager
Deadline: 30 Days Prior to Event

Item #10: Submit Certificate of Insurance to Facility
Deadline: 30 Days Prior to Event

Item #11: Finalize Event Staff Schedules
Deadline: 30 Days Prior to Event

Item #12: Finalize Special Services with Event Manager (Box Office, EMT/First Aid, Police, Fire Watch, Marshalling Yard, Pre-Con, Info Desk)
Deadline: 30 Days Prior to Event

Item #13: Finalize Audio-Visual Needs
Deadline: 21 Days Prior to Event

Item #14: Event Estimate Returned to Event Manager
Deadline: 14 Days Prior to Event

Our experienced event staff at the Ft. Lauderdale Convention Center will provide additional information and guidance throughout the planning stages of your event. We encourage you to communicate with your Event Manager directly, and as often as necessary. Keeping the doors of communication open with us will help ensure the success of your event.

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